respond-to-referees

Respond to Referees

Produce a complete response-to-referees document by cross-referencing the referee report against the revised manuscript. Classify every concern, draft a courteous response for each, and flag anything unaddressed before submission.

Inputs

• $0 — path to the referee report
• $1 — path to the revised manuscript

Supported formats and how to read them. In the commands below, FILE stands for the input path being converted — either $0 (referee report) or $1 (revised manuscript). Always use mktemp for the temp file (not a predictable /tmp/... name) so paths with spaces and concurrent runs don't collide, and so untrusted FILE paths can't clobber other temp files via symlink races.

| Format | How to extract text |

| --- | --- |

| .tex, .qmd, .md, .txt | Read directly with the Read tool. |

| .pdf | TMP=$(mktemp --suffix=.txt) && pdftotext "FILE" "$TMP" (poppler-utils; use mktemp -t ... on macOS if --suffix is unsupported). Grep "$TMP". |

| .docx | TMP=$(mktemp --suffix=.txt) && pandoc "FILE" -t plain -o "$TMP" (or docx2txt "FILE" "$TMP"). Grep "$TMP". |

| .html | TMP=$(mktemp --suffix=.txt) && pandoc "FILE" -t plain -o "$TMP". Grep "$TMP". |

If a required tool is missing or extraction fails, ask the user to provide a plain-text version (.txt or .md) and stop.

Workflow

Step 0: Convert Inputs to Plain Text

Before any parsing or grep, convert non-text inputs (.pdf, .docx, .html) to plain text using the table above. Keep both the temp text file (for grep) and the original (for citation page references).

Step 1: Parse the Referee Report

1. Read the report end-to-end.
2. Decompose into discrete numbered concerns. Common patterns:

• Numbered or bulleted enumerations ("1.", "(a)", "Comment 1", etc.).
• Section headers ("Major comments", "Minor comments").
• Implicit concerns embedded in prose paragraphs — extract these too.

1. For each concern, capture:

• Concern ID (R{n}.{m} = referee n, comment m)
• Severity the referee assigned (major / minor / typographic)
• Verbatim quote of the most representative sentence (~25 words max)
• One-line summary in your own words

Step 2: Locate Each Concern in the Revised Manuscript

For every concern:

1. Extract the key terms from the referee's wording.
2. Grep the plain-text version of the revised manuscript for those terms (and synonyms). Note: Grep only works on text — if the original was any non-text format (for example, .pdf, .docx, or .html), grep the converted temp file from Step 0.
3. Read the surrounding context (±20 lines) to confirm the change addresses the concern.
4. Note the page/section/line numbers in the original file (not the temp file) for the response document.

Step 3: Classify Coverage

Assign one of four labels to each concern:

| Label | Meaning |

| --- | --- |

| Addressed | The revision directly resolves the concern with a specific change you can point to. |

| Partially addressed | The revision moves in the requested direction but does not fully resolve the concern (e.g., added one robustness check when the referee asked for two). |

| Deferred | The revision does not change the manuscript on this point but the response will explain why (out of scope, separate paper, conflicting referee, etc.). |

| Disagreement | The author respectfully disagrees with the referee's premise. The response will explain the reasoning and any compromise. |

If you cannot find any evidence of a revision OR a deliberate decision to defer/disagree, mark the concern UNADDRESSED — REQUIRES AUTHOR INPUT and surface it in the warning summary at the end.

Step 4: Draft Each Response

For every concern, write a 3–6 sentence response in this structure:

1. Acknowledge the concern (one sentence, no paraphrasing flattery).
2. State the change (or the reason for not changing).
3. Point to the location in the revised manuscript (page, section, line range, or table/figure number).
4. (Optional) Justify the choice if the change diverges from the referee's exact ask.

Tone conventions: courteous but firm; never defensive; never quote the referee back at length; use "we" for the author team; avoid "the referee is wrong" — prefer "we respectfully retain our original framing because…".

Step 5: Produce the Response Document

Write the output to response-to-referees.md (matching the template filename) or a path the user specifies. Use the structure in templates/response-to-referees.md:

1. Header — journal, manuscript ID, revision round, date.
2. Cover paragraph — one paragraph thanking the editor and referees, summarizing the major changes at a high level.
3. Per-referee sections — for each referee, a numbered list of responses produced in Step 4.
4. Concern matrix — at the end, a single table summarizing every concern: ID, classification, promised action, affected files/exhibits, code-rerun status, passport status for any renumbered claim, and response location. This is the obligation ledger — nothing promised in the letter without a row, no row without its evidence trail.

Step 5.5: Post-Flight Verification (MANDATORY, CoVe)

The response document's most hallucination-prone content is the set of "we added X on page Y" claims. Hallucinating these gets a paper desk-rejected on sight. Before declaring the response document final, run the Post-Flight Verification protocol from [.claude/rules/post-flight-verification.md](../../rules/post-flight-verification.md).

Steps:

1. Extract revision-location claims — every "we added / we modified / we revised X (page Y, line Z / Section N)" assertion in the response document.
2. Generate verification questions — "Does the revised manuscript actually contain the revision claimed at page Y, line Z? Does it match the description?"
3. Spawn claim-verifier via the Agent tool with subagent_type=claim-verifier and context=fork. Hand it: the claims table, the verification questions, the path to the revised manuscript. Do NOT include the response draft.
4. Reconcile: PASS → attach green block. PARTIAL / FAIL → rewrite the affected response entries using the verifier's evidence. A response that says "we added robustness check X on page 34" when X is actually on page 27 (or not at all) is worse than a "Deferred" classification.

Downgrade to the classification the evidence supports:

• Claim verified at location → Addressed
• Claim verified at different location → update the location in the response
• Claim not verifiable in manuscript → downgrade to Partially addressed or Deferred with an honest rationale

Opt-out: --no-verify flag. Not recommended — the referee will run this check themselves.

Step 6: Warning Summary (MANDATORY)

After the document is written, include this summary in your final chat message to the user (NOT inside the response document):

## Unaddressed concerns requiring author input

- R1.3: [summary] — no evidence of revision found
- R2.7: [summary] — flagged as deferred but no rationale yet drafted

If everything is covered, the final message should say All concerns addressed or explicitly classified.

Output Files

• response-to-referees.md — the deliverable (filename matches templates/response-to-referees.md)
• (Optional) response-to-referees-matrix.csv — machine-readable concern-to-response mapping for tracking across revisions

Pre-submission rehearsal

Tip. Before drafting your response, consider running /review-paper --peer --r2 <journal> on the revised manuscript first. It simulates the next referee round against your revisions — catching the "Resolved / Partial / Not addressed" classification mistakes before the real referee does. See [.claude/skills/review-paper/SKILL.md](../review-paper/SKILL.md).

Cross-References

• For first-pass manuscript review before receiving referee comments, use /review-paper.
• For substantive content audits during revision, use /slide-excellence (works on .tex manuscripts via the domain-reviewer agent).
• Save the response to quality_reports/ if you want a permanent record alongside other quality reports.

Verification

Before reporting completion:

1. Confirm every concern has a classification (no orphans).
2. Confirm every "Addressed" or "Partially addressed" classification cites a specific page/section/line.
3. Confirm the warning summary was emitted (even if empty).
4. Confirm the cover paragraph names the journal and manuscript ID correctly.