vldb-camera-ready

VLDB Camera Ready

Use this after a PVLDB acceptance. Publication is journal-style and fast: the

paper enters a monthly PVLDB issue on vldb.org, usually well before the

conference where it is presented. That speed cuts both ways — production errors

go public quickly, and there is no long camera-ready season to catch them.

Production gates

• Template: fetch the current template from the volume's formatting page

(vldb.org/pvldb/volumes/<N>/formatting). Templates carry volume-specific

headers and tags; a stale copy produces wrong running heads that only the

proceedings chairs will catch, late.

• PDF/A: PVLDB has required PDF/A-compliant files (PDF/A-2 or newer in the

Vol 16 instructions) with every font embedded, including fonts inside

figures exported from plotting tools — the usual offender. Validate with a

real PDF/A checker, not by eyeballing.

• Figure floor: nothing in a figure below LaTeX scriptsize (Vol 16 rule).

Regenerate rather than rescale.

• Naming and forms: Vol 16 wanted p[ID]-[lastname].pdf plus a signed

copyright form; the exact Vol 20 mechanics are 待核实 — follow the

acceptance email over anything here.

Availability paragraph

Supplying an artifact URL adds a highlighted availability statement to the

published paper and qualifies it for the ACM availability badge. Decide the

permanent home now:

| Artifact home | Badge-worthiness | Risk |

|---|---|---|

| Archival deposit (DOI-backed) | Strong | Least; version-frozen |

| Institutional or lab server | Weak | Link rot within years |

| Git repo, tagged release | Good | Force-push and deletion hazards |

| Git repo, default branch | Poor | Contents drift from the paper |

Tag the exact commit the paper's numbers came from; the Reproducibility

Committee may rerun it long after your cluster allocation expired.

Final-pass checklist

[ ] Current volume template, unmodified, correct running heads
[ ] Page budget still holds after final author block and acknowledgements
[ ] PDF/A validation passes; all fonts embedded (check figures separately)
[ ] No figure text below scriptsize at print size
[ ] Artifact URL live, tagged, and matching the measured version
[ ] Availability statement present; badge criteria reviewed
[ ] File naming + copyright form per the acceptance email
[ ] Camera-ready numbers identical to accepted-version numbers, or every
    change listed for the editors

Conference leg

Acceptance into the volume earns presentation at the matching conference:

Vol 19 papers accepted by June 15, 2026 present at VLDB 2026 in Boston

(Aug 31 - Sep 4, 2026); Vol 20 feeds VLDB 2027 in Athens (Aug 23-27, 2027);

late acceptances roll to the next conference. Registration and the exact

presentation obligation are cycle-specific — 待核实 against the conference

site, and budget travel early since the conference lands months after

publication.

What goes wrong here

• Silent renumbering: results edited "for polish" after acceptance without

telling the editors — a trust violation at a venue that reruns artifacts.

• The artifact URL pointing at a moving branch, so the badge certifies code

the paper never used.

• PDF/A failures discovered by the proceedings team on issue-assembly week.

Output format

[Production status] ready / blocked (item)
[PDF/A + fonts] pass / failures listed
[Artifact] <URL, tag, badge intent>
[Issue/volume] <expected placement>
[Conference plan] <who presents, registration state>
[Diffs vs. accepted version] none / listed and disclosed