vis-camera-ready

VIS Camera Ready

Use this after acceptance. IEEE VIS full papers are published as IEEE TVCG journal articles, so

the camera-ready is a journal production step, not just a formatting pass. Reopen the current TVCG

author instructions, the "Final Information for Paper Authors" page, and the Open Practices form

before advising.

Camera-ready audit

• De-anonymize completely (if you submitted double-blind): restore the author block,

affiliations, ORCIDs, acknowledgements, funding, and the real **system, tool, and repository

names** the anonymization hid.

• Apply the final format: the VGTC / TVCG-conference template within the page budget (9 pages of

content + up to 2 reference/acknowledgement pages), with the camera-ready allowances the

acceptance letter states.

• Complete TVCG journal metadata: title/abstract, author order, ORCIDs, IEEE keywords / index

terms, and the DOI-bearing citation once assigned. Journal metadata errors are harder to fix after

publication than conference ones.

• Integrate the second-round required changes faithfully — without strengthening claims beyond

what the reviewers evaluated.

• Permanentize open materials: replace every anonymized code/data/video link with a public,

licensed, archival location (OSF, Zenodo, a tagged release), and make the paper point at it.

• Complete the Open Practices form (preprint, preregistration, open data/code, supplemental

disclosures) that accepted authors fill in at camera-ready.

• Confirm presentation obligations; at least one author presents at the conference.

De-anonymization sweep

| Anonymized at submission | Restore at camera-ready | Watch for |

|---|---|---|

| Author block, affiliations, ORCID | Full, correctly ordered | Wrong author order breaks the DOI citation |

| System / technique name | Real name throughout text, figures, video, repo | A leftover placeholder name in a caption or the video |

| Acknowledgements, funding | Restored | Grant numbers required by funders |

| Self-citations (third person) | Natural first-person where it aids clarity | Over-correcting and double-citing |

| Supplemental video | Re-render with real title/affiliation slate | The anonymized voice-over or blurred logo surviving |

| Code/data link | Public archival DOI (OSF/Zenodo) | The old anonymized URL surviving in a footnote |

TVCG production checks

[Template]   VGTC / TVCG-conference template, current revision; no manual margin/font edits
[Metadata]   title, abstract, authors+ORCID, IEEE keywords/index terms entered and matching PDF
[References] complete, consistent; DOIs where available; within the 2-page reference allowance
[Figures]    vector where possible; readable in print and grayscale; CVD-safe palettes; captions self-contained
[Rights]     IEEE copyright/eCF form completed; correct rights statement on the first page
[Links]      every open-materials and video link resolves from a logged-out browser
[Video]      supplemental video re-rendered, de-anonymized, correct codec/length

Worked example: integrating a second-round required change

The reviewers required adding the perceptual pilot and rewriting the encoding rationale.

Camera-ready move: place the pilot's result with its effect size and CI in the evaluation section,

revise §4 so each visual channel is tied to a task, restore the real system name in the figures and

the video, and point the open-materials statement at the now-public OSF archive — without expanding

the claim the reviewers accepted.

Replicability-Stamp and Open Practices handoff

The camera-ready and the Graphics Replicability Stamp review are separate tracks. Do not wait

for the stamp result to finalize the paper, but do make the paper's open-materials statement

consistent with what you are submitting to GRSI, and complete the Open Practices disclosures

honestly. The stamp is earned by an independent volunteer reproducing your code/data, so the public

archive must be the exact, runnable version the paper describes.

Hedged logistics

• Page allowances, metadata fields, the IEEE rights-form mechanics, and exact camera-ready dates

change each cycle; confirm against the decision email and current TVCG instructions rather than a

prior year.

Output format

[Camera-ready status] ready / needs fixes / blocked
[De-anonymization] author block / system name / acks / links / video restored? yes/no
[TVCG metadata] ORCID / IEEE keywords / rights form complete? yes/no
[Required-change map] <second-round change -> final edit, no scope creep>
[Open practices] anonymized links replaced by archival DOI? disclosure form done? yes/no
[Remaining owner] <person -> task>