naacl-camera-ready

NAACL Camera Ready

Acceptance at NAACL produces a permanent object: an open-access paper in the

ACL Anthology under the chapter's proceedings (or under Findings of NAACL).

The camera-ready phase is where the anonymous ARR artifact, the promises made

in your author response, and your public identity get merged into that

object. Historical anchor: NAACL 2025 set a single final-version deadline of

February 8, 2025 covering both Main and Findings; always reconfirm the

current edition's date and instructions.

The three-source merge

Reconstruct the final paper from three inputs, in this order:

1. The reviewed PDF — the text the committee actually accepted.
2. The promise ledger — every "we will clarify/add/rescope at

camera-ready" sentence from your response and the meta-review's requests.

1. De-anonymization — author block, acknowledgements, funding, real

artifact URLs, and first-person self-citation where it reads better.

Work from a diff against the reviewed version. Silent substantive additions

that reviewers never saw are the classic camera-ready foul; the extra page

exists to honor the ledger, not to smuggle in a new experiment.

*ACL convention grants accepted papers one additional content page (long

papers to 9, short to 5) precisely for integrating reviewer-driven changes —

confirm the current edition's instructions rather than assuming.

De-anonymization with an Americas accent

NAACL papers frequently owe debts that anonymization suppressed: language

consultants, speaker communities, data-sharing agreements with institutions

in Latin America, translation help. Restoring these is not decoration —

data-use agreements often require named credit, and omitting it can breach

the terms under which a corpus was shared. Sweep for:

• consultant and community acknowledgements tied to specific datasets;
• grant and agency numbers (including non-U.S. funders) in required formats;
• artifact links flipped from anonymized mirrors to the permanent, licensed

repository — then click every one from a logged-out session.

Metadata: the part search engines keep forever

| Field | Checked against | Frequent failure |

|---|---|---|

| Title in submission form | Title in the PDF | Casing drift; math or diacritics mangled |

| Author names | Each author's preferred spelling | Accents stripped (García → Garcia) — especially painful at this venue |

| Author order | The accepted submission | Unagreed reordering at the deadline |

| Abstract | Final PDF abstract | Old-cycle abstract pasted in |

| PDF text layer | Copy-paste of the title and quotes | Ligature/encoding damage from a bad toolchain |

The Anthology renders names with full Unicode; the fix for a stripped accent

takes one minute now and a correction request months later.

Findings-specific handling

A Findings acceptance publishes identically (Anthology, open access, citable)

but presentation rights differ by edition — some years offer poster slots or

workshop presentation matching. Do not guess: read the decision letter,

answer the presentation-preference form, and update the paper's own footer or

citation guidance to say "Findings of NAACL" so downstream citations land in

the right volume.

Logistics checklist for the host city

[ ] Registration completed under the presenting author's name
[ ] Visa/ESTA lead time checked for the host country (US, Mexico,
    or elsewhere in the Americas — requirements differ sharply
    by author nationality; start immediately at acceptance)
[ ] Presentation format confirmed: oral / poster / Findings slot
[ ] Travel grants: chapter and conference D&I programs have
    deadlines separate from camera-ready — check both
[ ] Artifact repository public before the talk, not after

Final-week failure catalog

Recurring self-inflicted wounds in the last days before the final-version

deadline, in descending frequency:

• The promise ledger applied from memory instead of from the actual

response text — reviewers notice the one promised clarification that

never landed.

• A de-anonymization pass that restores authors but forgets the anonymized

repository placeholder, shipping anonymous.4open.science into the

permanent record.

• The extra content page treated as license for a new subsection of

results nobody reviewed.

• Acknowledgements added without checking the data agreement's required

attribution wording — close is not compliant for partnership credits.

• Rebuilding with the final style switch and never re-reading page breaks,

so a table straddles the new author block.

• Uploading a PDF whose embedded title metadata still says "Anonymous ACL

submission."

Each of these is a two-minute check now and a proceedings-correction

request later; the Anthology does process errata, but a corrected PDF

never fully overwrites the copies already downloaded.

Ordered final pass

1. Apply the promise ledger; diff against the reviewed PDF.
2. Restore identity, acknowledgements, and live artifact links.
3. Verify metadata fields and Unicode rendering one by one.
4. Rebuild with the final-version style switch; recheck page budget.
5. Upload early; keep the confirmation email and the exact final PDF.

Output format

[Merge status] <ledger items applied / deferred / dropped-with-reason>
[Identity restore] <authors, acks, funding, links — done/pending>
[Metadata audit] <field -> ok/fixed>
[Findings handling] n/a / presentation plan
[Logistics] <registration, visa, travel-grant deadlines>