icra-author-response

ICRA Author Response

At most conferences "author response" means a rebuttal window. Classic ICRA has

none (verify the current cycle — see icra-review-process): reviews arrive

together with the January decision. Author response at ICRA therefore happens in

three real channels, each with its own craft: the camera-ready revision after

acceptance, the RA-L response letter if the work travels the journal

pathway, and the resubmission memo after a reject. Doing these well is a

skill; pretending a rebuttal exists is a planning error.

Channel 1: the camera-ready revision (accepted papers)

Reviewer comments on an accepted ICRA paper are advisory — no one re-checks

compliance — but ignoring them is shortsighted: reviewers are your first

readers, their confusions predict everyone else's, and the same people may

review the journal extension.

Triage each comment:

| Comment type | Action in camera-ready | Budget guard |

|---|---|---|

| Factual/math error caught | fix unconditionally | always fits |

| Ambiguity that misled a reviewer | rewrite the passage | high priority |

| Missing reference | add it | cheap |

| "Add experiment X" | usually defer to journal version; add only if data exists | 8-page total final limit |

| Stylistic taste | your call | lowest |

| Requests contradicting each other | pick one, note the tension in limitations | — |

Remember the geometry: submissions ran 6 content + 2 reference pages, while the

2026 final limit was 8 pages total including references — additions compete

with your bibliography. Never silently change claims: if a fix weakens a number,

the number changes and the text stays honest.

Channel 2: the RA-L response letter (journal pathway)

Work routed through RA-L (see icra-topic-selection) can receive a revise

decision, and here a real response letter exists with journal norms:

Response structure per point:
  R1.3 (reviewer text quoted verbatim, trimmed fairly)
  > Response: <direct answer first — yes/no/agree/disagree>
  > Change: Sec. III-B, para 2 rewritten; Table II adds the n=15
  >         wrist-mounted condition; Fig. 4 caption now states 1× speed.
  > (If disagreeing) Evidence: <measurement, citation, or derivation —
  >         never volume of prose>

• Answer every point, including the painful ones; a skipped point reads as

concession or evasion.

• Lead with agreement where genuine — robotics reviewers respond well to "the

reviewer is right; trials with the deformable set were added" because added

hardware evidence is costly and shows commitment.

• Keep the letter's tone flat and technical; the AE reads it as a signal of

whether a second round will converge.

• Respect the clock: RA-L revisions run on a fixed schedule within its

~6-month publish-or-reject envelope; start hardware reruns the day the

decision lands, not after the letter is drafted.

Channel 3: the resubmission memo (rejected papers)

A January ICRA reject reaches March IROS or same-week RA-L only through

disciplined conversion. Write an internal memo, not a grievance:

1. Extract every substantive objection; deduplicate across reviewers.
2. Classify: evidence gap / clarity failure / novelty challenge / scope

mismatch (the categories predict different fixes).

1. For each, decide: fix with new data, fix with rewriting, or consciously

accept the risk — with an owner and a date.

1. Diff the venue: what IROS or RA-L reviewers will additionally expect (RA-L

reviewers, for instance, read with journal-permanence standards; a "promising

demo" framing must mature into a validated-claim framing).

1. Reviewer-pool overlap is high across ICRA/IROS/RA-L — assume at least one

repeat reader who will check whether their objection was addressed.

Tone calibration (robotics reviewers, specifically)

• Reviewers here are practitioners; "in a real deployment this would not

matter" arguments fail unless backed by deployment data they can see.

• Concede hardware limits plainly — "the F/T sensor saturates at 50 N, so

higher-load trials were not possible" — rather than reframing constraints as

choices; the community respects physical honesty.

• Avoid ML-rebuttal reflexes (citing three new preprints, promising a camera-

ready appendix): ICRA has no appendix, and the channels above run on data

and page-anchored edits, not citation volume.

Discipline common to all three channels

• Quote before answering. Restating a comment in your own words invites the

accusation of answering a strawman.

• Evidence outranks assertion. One added table row beats three paragraphs

of explanation; in robotics, one new uncut video clip beats both.

• Track everything. Keep a comment → action → location ledger; it becomes

the camera-ready cover note, the RA-L response letter skeleton, or the

resubmission changelog respectively.

• Never fabricate agility. "We have added extensive new experiments" backed

by nothing is checkable and fatal with overlapping reviewer pools.

Ledger template

| # | Reviewer point (quoted) | Class | Action | Where | Status |
|---|-------------------------|-------|--------|-------|--------|
| R2.1 | "success criterion never defined" | clarity | verbatim criterion added | Sec V-A | done |
| R1.4 | "compare against MPC baseline" | evidence | n=20 MPC trials run | Tab III | data 6/12 |
| R3.2 | "extend to deformables" | scope | deferred; limitation stated | Sec VII | done |

Output format

[Channel] camera-ready / RA-L letter / resubmission memo
[Comment ledger] <n> points: fix-now <n> / defer-stated <n> / risk-accepted <n>
[Evidence adds] <new trials/tables/clips committed, with dates>
[Page impact] fits final limit? <y/n + what moves>
[Repeat-reviewer check] objections addressed verbatim-quotably: y/n
[Deadline] <channel deadline and working backward date>