icassp-workflow

ICASSP Workflow

Use this as the project-management skill for an ICASSP submission. Replace every date with the

current official timetable and work backward from the paper deadline. ICASSP is an **IEEE

Signal Processing Society conference**, rebuilt by a new local committee each year; it has no

standing editor-in-chief, and the cost model is registration, with the proceedings paper

published in IEEE Xplore.

The annual clock (2026-cycle shape, verify each year)

• September — full-paper deadline on the CMS portal (ICASSP 2026: 17 Sep 2025; **ICASSP 2027

reported ~16 Sep 2026, the next major gate as of 2026-07-09**).

• Autumn/early winter — single-blind technical-committee review.
• December — short rebuttal/author-response window (2026 cycle: reported to ~22 Dec 2025), if

the cycle runs one.

• Late winter — notification; accepted-paper revision window (2026: to ~28 Jan 2026).
• Spring — IEEE Xplore camera-ready (PDF eXpress + IEEE copyright form), registration.
• May — the conference; in-person oral or poster presentation (ICASSP 2026 Barcelona, 4-8 May;

ICASSP 2027 Toronto, 16-21 May).

Milestones

• Venue fit — confirm the contribution is genuinely signal-processing and ICASSP-routed, not a

generic-ML paper or a speech paper better suited to Interspeech (see icassp-topic-selection).

• Evidence lock — freeze the mechanism, the task-matched metric, the standard baseline, the

condition sweep, and seeds.

• Paper deadline — upload the 4+1 PDF with the author list (single-blind), EDICS, and the

ethical-standards statement through CMS.

• Rebuttal — if it runs, reply early and move the one decision-critical objection.
• Notification and camera-ready — integrate reviewer fixes within the accepted claim, pass PDF

eXpress, sign the copyright form, register.

• Conference — present in person; ship the public artifact.

Backward plan from the September deadline

| Weeks out (heuristic) | Milestone |

|---|---|

| 8+ | Mechanism frozen; standard corpus and scorer chosen |

| 6 | Baseline reproduced on the same corpus/split/scorer |

| 4 | Condition sweep and ablation complete, seeds logged |

| 3 | Full draft sitting in the IEEE 4+1 two-column template |

| 2 | Internal mock review by a subfield-fluent colleague |

| 1 | PDF eXpress pass, author-block/ethics check, figure legibility |

| 0 | Upload via CMS; download and re-read the stored PDF |

These offsets are planning heuristics — anchor each to the current official timetable, never to a

past cycle.

Track decision (decide before the deadline)

Standard 4+1        -> TPC review, IEEE Xplore proceedings, in-person present
OJSP-ICASSP 8+1     -> OJSP editorial review, open-access journal, present (not in proceedings),
                       earlier pre-registration deadline
SPS-journal present -> already-accepted SPS-journal paper, not re-reviewed, not in proceedings
Grand Challenge     -> short paper via the challenge, present, may appear in proceedings

Failure modes by stage

• Choosing the corpus or metric late forces a scramble that a subfield reviewer sees through.
• Leaving format conversion to the final week surfaces four-page overflow too late; IEEE

two-column is tighter than a working draft.

• Skipping the mock review forfeits the one chance to hear "that is the wrong metric for this

task" from a friend rather than a reviewer.

• Missing a track's separate earlier deadline (OJSP pre-registration, grand challenge) forecloses

the best-fit path.

Coordination notes

• Assign one named owner for the CMS submission (format, EDICS, metadata) and another for the

reproducibility package; shared ownership is how both slip.

• Archive the exact submitted PDF, since a rebuttal must quote it precisely.

Output format

[Current stage] idea / experiments / writing / submission / rebuttal / accepted / camera-ready
[Next official deadline] <date and source, or unknown>
[Track] standard / OJSP-ICASSP / journal-present / grand-challenge
[Critical path] <three tasks that determine readiness>
[Owner map] <task -> person or role>

Currency note

The 2026-cycle dates and the ICASSP 2027 September gate were checked 2026-07-09 (see

../../resources/official-source-map.md); the 2027 exact deadline is 待核实 until its CFP is

readable directly. Nothing carries from Barcelona to Toronto automatically — re-open the current

call.