hri-submission

HRI Submission

Run this audit before uploading to PCS (Precision Conference Solutions), HRI's submission

portal. HRI full papers are highly selective, double-blind, and reviewed by a track-specific

subcommittee, so the submission mechanics — track choice, the two-step deadline, anonymization

across the PDF and the video — decide whether the paper is even reviewed. Every number below was

read from the HRI 2026 full-papers call on 2026-07-09 (see resources/official-source-map.md);

treat it as a one-cycle snapshot and reopen the live call first.

The two-step deadline

HRI separates abstract registration from paper submission, and both are AoE:

• Abstract deadline (HRI 2026: 22 September 2025) — required for every full paper, about a week

early. It locks title, authors, and the track, and drives reviewer/AC assignment. Miss it and

the system will not accept the PDF later.

• Paper deadline (HRI 2026: 30 September 2025) — upload the anonymized PDF, supplement, and video.

Register the real title and abstract and the right track — the abstract and track drive who

reviews you, and a mismatch weakens your subcommittee fit before anyone reads the paper.

Choose the correct track

Full papers enter exactly one of five tracks, each a distinct contribution type reviewed by its

own subcommittee: User Studies · Technical · Design · Theory and Methods · Systems (User Studies

is typically largest and may be split). Pick by your primary contribution, not your topic;

reproducibility studies go to User Studies. A design paper judged as a user study (or vice

versa) is marked down for a study it never claimed. See hri-topic-selection for the routing.

Format and page budget

• ACM Primary Article Template (acmart) in anonymous review mode. The exact class options

and template revision for the current cycle are 待核实 — a secondary rendering also referenced

"IEEE Proceedings specifications," consistent with the ACM/IEEE dual sponsorship; confirm the

current author kit before compiling.

• Page budget: up to 8 pages, including figures, excluding references. Over-length

(excluding references) is a stated desk-reject ground.

• Margins, fonts, and spacing are fixed by the template; recover space by editorial compression,

not template tampering (a formatting alteration is itself a desk-reject risk).

Double-blind sweep (PDF and video)

HRI review is double-blind, and every aspect of the submission must be anonymized —

including the video and data, the leak surface authors most often forget:

# PDF metadata and identity leaks
pdfinfo paper.pdf | grep -Ei 'author|creator|producer'
pdftotext paper.pdf - | grep -nEi 'our (lab|group|university)|@[a-z0-9.]*\.edu|acknowledg|grant #' | head
# Supplement / artifact archive
unzip -l supplement.zip | grep -Ei '/home/|/Users/|\.git/|\.DS_Store' | head
# Video: check container metadata for author/tool/location tags
ffprobe -hide_banner video.mp4 2>&1 | grep -Ei 'title|author|comment|location' | head

HRI-specific leaks to hunt manually: faces and voices in the video, lab logos or a

recognizable robot/lab space on screen, an institution name in an IRB statement, a

first-person self-citation, a personal-domain data link, and named acknowledgments/grants. Blur or

mute the video and use an anonymizing archive view before upload (see hri-supplementary,

hri-reproducibility).

Human-participants acknowledgment

By submitting you accept ACM's Policy on Research Involving Human Participants and Subjects:

• State IRB/ethics approval (anonymized) or a documented exemption; report informed consent;

justify and debrief any deception (common with Wizard-of-Oz or staged failures).

• A study with participants but no ethics statement is a scored weakness and a policy exposure (see

hri-experiments).

Desk-risk triage

| Finding at audit time | Severity | Real fix |

|---|---|---|

| Body over 8 pages (excl. refs) | Desk-reject-grade | Cut or move to supplement; references do not absorb body text |

| Template altered (margins/font) | Desk-reject risk | Recompile clean acmart, recover space editorially |

| Identity leak in PDF, video, data, or archive | Anonymity violation | Re-anonymize and re-host; blur/mute the video |

| Abstract/track not registered by the earlier date | No submission slot exists | Nothing fixes this post-AoE — calendar it now |

| Wrong track for the contribution | Weak subcommittee fit | Re-declare track at abstract time; write to the contribution type |

| Participants but no IRB/consent statement | Ethics exposure + scored down | Add the (anonymized) ethics + consent statement |

| No video for an embodied-interaction study | Read as a gap | Produce an anonymized video figure |

Final-week order of operations

1. Freeze the study and results early; only the writing should churn near the deadline.
2. Register the abstract, authors, and track well before the abstract cutoff.
3. Produce and anonymize the video and supplement; host any archive behind an anonymizing view.
4. Run the mechanical anonymity checks on the final PDF, video, data, and archive — not drafts.
5. Fill every PCS field (track, subject areas, conflicts for every coauthor's institution and recent

collaborators) a day early; late conflicts are the classic midnight failure.

1. Re-download the uploaded PDF and re-open the uploaded video cold to confirm they are the files you

meant and that the video plays.

Reverify each cycle

• The abstract/paper two-step and its dates; the exact acmart class options and template revision.
• The track list and how User Studies is split; the page budget.
• Video length/format/size limits; any generative-AI use/disclosure policy (待核实).

Output format

[HRI submission status] ready / blocked / needs work
[Abstract+track] title/authors/track locked by the earlier deadline? yes/no · track: <one of five>
[Format] pages (body incl. figures / refs) · acmart anonymous compliance
[Anonymity] PDF/video/data/archive clean / leaks: <where>
[Ethics] IRB/consent statement present (anonymized)?
[Video] anonymized video figure present + playable?
[Fix queue] <ordered, with owners and dates before the AoE cutoff>