ecai-camera-ready

ECAI Camera-Ready

The camera-ready turns an accepted paper into an archival, open-access publication. **The single

biggest decision is which publisher regime the edition is in**, because it sets the template, the

metadata, and the forms:

• Standalone ECAI → published in IOS Press FAIA (Frontiers in Artificial Intelligence and

Applications), an open-access book series. Template ecai.cls; a **consent-to-publish /

copyright form** to IOS Press; the paper becomes a numbered chapter in a FAIA volume

(ECAI 2024 = Vol. 392).

• IJCAI-ECAI 2026 → published in IJCAI's own open-access, online-only proceedings.

Template ijcai.sty; IJCAI's license/consent process; the paper indexes under the IJCAI

proceedings, not FAIA, this cycle.

Confirm the regime, the exact production instructions, and every deadline on the current author kit

before starting — the details below are a 2026-07-09 snapshot.

De-anonymize systematically

The reviewed PDF was double-blind; the camera-ready is not. Reverse every anonymization:

• Restore author names, affiliations, and ORCIDs in the template's author block.
• Restore acknowledgements and funding statements (removed for review).
• Convert anonymized "prior work [X]" back to proper self-citations.
• Replace anonymized supplement/repository links with the permanent ones.

# Catch leftover anonymization scaffolding
grep -nEi 'anonymous|anonymi|blinded|redacted|\[REDACTED\]|XX+|placeholder' paper.tex | head
grep -nEi 'our prior work \[|removed for (review|blind)' paper.tex | head

Fit the final version into the page budget

Camera-ready is not a chance to expand: the body stays at 7 pages (references overflow only:

1 page standalone, 2 pages in IJCAI-ECAI 2026). Adding author blocks and acknowledgements can push

you over — recover space editorially, not by shrinking the font or margins (the template forbids it

and production will reject it).

• Fold rebuttal-promised clarifications in minimally (an assumption list, one surfaced number) —

camera-ready edits are minor, not a new version.

• Move any overflow to the supplement, not the reference pages.

Template and production checks

FAIA / ecai.cls (standalone):

• Use the exact ecai.cls and the FAIA metadata macros; do not restyle headings or bibliography.
• Embed and subset all fonts (Type 1 / TrueType), no Type 3 fonts; figures at print resolution.
• Provide the paper title, authors, and abstract exactly as they must appear in the IOS Press

volume front matter and the DOI record.

• Submit the consent-to-publish / copyright transfer form IOS Press requires; the volume is

open access, but the form is still mandatory.

IJCAI / ijcai.sty (IJCAI-ECAI 2026):

• Use the current ijcai.sty; keep the ethics statement placement (body or reference pages) as

submitted, updated only minimally.

• Follow IJCAI's PDF/font requirements and the license/consent step in its author kit.
• Metadata (title/authors/abstract) must match what is entered in the submission system for the

proceedings index.

# PDF production sanity (both regimes)
pdffonts paper.pdf | grep -i 'Type 3' && echo "FAIL: Type 3 fonts present"
pdfinfo paper.pdf | grep -Ei 'page size|pages'   # confirm A4/Letter per the kit and page count

Open-access specifics

• ECAI proceedings are open access with no article-processing charge; the cost model is

registration and at least one author presenting. Do not expect (or pay) an APC.

• Because the paper is openly readable on publication, the permanent links you place (dataset,

code, proofs) are the version the whole community will use — pin them now

(ecai-reproducibility).

• Register/confirm the DOI (FAIA chapters carry DOIs; IJCAI proceedings entries have stable

URLs). Use the canonical citation string the publisher issues.

Registration and presentation gate

At least one author must register and present for the paper to appear. Missing this can

pull an accepted paper from the proceedings — verify the registration deadline and the

presentation format (talk/poster) on the current program page.

Final checklist

[Regime] FAIA/ecai.cls (standalone) or IJCAI/ijcai.sty (IJCAI-ECAI 2026) confirmed
[De-anonymize] authors, affiliations, ORCIDs, acknowledgements, funding, self-cites, links restored
[Budget] body still 7 pages; overflow in supplement, not reference pages
[Template] correct .cls/.sty; no margin/font tampering; fonts embedded, no Type 3
[Forms] IOS Press consent-to-publish OR IJCAI license/consent submitted
[Metadata] title/authors/abstract match the volume/proceedings record; DOI/citation confirmed
[Presentation] a registered author committed to present by the deadline

Reverify each cycle

• The publisher/template regime (FAIA vs IJCAI proceedings) and its exact production instructions.
• Page size (A4/Letter), font rules, and the copyright/consent form and deadline.
• Whether the ethics statement, supplement, or any AI-disclosure note must be finalized here.