ase-workflow

ASE Workflow

Run the ASE year backward from the deadline. ASE is an annual conference (dual IEEE/ACM sponsored)

whose research track has an early-rejection gate, a rebuttal, and a first-class,

criteria-bound Revision outcome; plan for all three. Every date below is a one-cycle snapshot —

reopen the current Important Dates page first (see resources/official-source-map.md).

Anchor dates (ASE 2026 snapshot — verify each cycle)

• Research submission: 26 March 2026. Notification: 25 May 2026. Conference: Munich,

Germany, 12-16 October 2026.

• The abstract-registration deadline preceding the full-paper deadline is 待核实 — confirm

it; it is a hard gate.

• As of 2026-07-09 the ASE 2026 notification has passed. The next submission target is **ASE

2027 (host/dates 待核实**). Reverify before planning.

Backward plan from the deadline

T-16 wk  Route with ase-topic-selection: ASE research vs. NIER/Tools vs. FSE/ISSTA/journal.
T-14 wk  Lock the automation and the subject systems; freeze what the tool does and what it runs on.
T-10 wk  Build evidence (ase-experiments): real subjects, fair tool baselines, ablation isolating
         any learned component. Pin provenance now (ase-reproducibility) — it cannot be retrofitted.
T-6  wk  Draft to the ASE arc (ase-writing-style) against the worked example; write related work
         delta-first (ase-related-work). Keep to 10 content pages + 2 reference pages.
T-3  wk  Assemble the anonymized artifact and the mandatory Data Availability Statement.
T-1  wk  Register the abstract before its (earlier) deadline. Double-anonymous sweep (ase-submission)
         on tool names, repos, PDF metadata.
T-0      Submit on ase26.hotcrp.com in the mandated template (ACM acmart sigconf for 2026).

After submission — the review timeline

[Reviews + early-rejection gate]  uniformly negative scores -> early reject, no rebuttal.
[Rebuttal]                        if you reach it, at least one reviewer saw value; move the
                                  borderline reviewer with facts and small checkable numbers.
[Outcome]                         Accept / Revision / Reject.
[Revision round]                  meet every stated criterion; return the revised paper + a
                                  point-by-point summary-of-changes, re-checked against the criteria.
[Camera-ready]                    de-anonymize, apply the extra content page, finalize IEEE/ACM
                                  metadata; the paper is indexed in BOTH IEEE Xplore and ACM DL.
[Artifact evaluation]             on its own deadline: target Available and Reusable badges.
[Presentation]                    at least one author presents at ASE.

Track fork (decide early, they have separate deadlines and sites)

• Research Papers — the full technique/tool contribution (this workflow).
• NIER — a bold early idea (4 pages) on its own HotCRP (ase2026-nier.hotcrp.com).
• Tools and Datasets — a usable tool/dataset (≤4 pages) demo-oriented.
• Journal-First — TSE/TOSEM/EMSE work accepted after 1 Jan 2025, presented at ASE.
• Industry Showcase / Doctoral Symposium / Workshops — separate calls and timelines.

Risk register (ASE-specific)

| Risk | When it bites | Mitigation |

|---|---|---|

| Missed abstract registration | Days before the full deadline | Register title/abstract/authors/conflicts a week early |

| Wrong template | Camera-ready or desk-check | Confirm IEEE-two-column vs. ACM acmart on the current call before drafting |

| Over 10 content pages | Final week | Freeze the body early; the 2 reference pages do not absorb text |

| Missing Data Availability Statement | Desk check | Draft it at T-3 wk, after Conclusions, inside the 10 pages |

| Early-rejected | At the gate | Make the first three pages and the evaluation table land immediately |

| A revision criterion ignored | Revision re-check | Ledger every criterion in the summary-of-changes |

| Artifact not ready | Post-acceptance | Stage the DOI-archived, documented tool before the AE deadline |

Parallelizable vs. sequential

• Parallel: artifact packaging can proceed alongside writing; provenance pinning must happen at

data-collection time regardless.

• Sequential: venue routing → evidence → writing → anonymity sweep → submission; and

reviews → (early-rejection gate) → rebuttal → revision → camera-ready → artifact evaluation.

Output format

[Target cycle] ASE 20XX, submission <date>, notification <date>, conference <city/dates>
[Track] research / NIER / tools-and-datasets / journal-first
[Milestones] <T-minus plan with owners>
[Gate readiness] abstract registered? template correct? 10+2 respected? Data Availability present?
[Post-submission plan] early-rejection risk / rebuttal targets / revision-criteria readiness / artifact